Our Services

Tailored Event Services for Agricultural Associations and Companies

At Selection Factor Meetings, we provide complimentary hotel sourcing and contract negotiation services along with consultation for every stage of your event. Whether you’re planning a national conference, board meeting or industry summit, we help you maximize value, reduce risk, and deliver memorable experiences.  Our sole focus is the agriculture industry.

Hotel Sourcing + Contract Negotiation 

Contract the ideal venue and negotiate the best terms to protect your budget and boost event success at no cost to you.

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  • Identify venues that fit your space, location, and budget needs
  • Leverage industry connections and exclusive promotions
  • Negotiate contracts with favorable terms for:
    • Hotel room blocks
    • Food & Beverage minimums
    • Concessions
    • Cancellation and Attrition policies
  • Maximize value and minimize financial risk

Meeting Planning & Event Preparation

Strategic guidance on registration, agendas, speakers, food & beverage, audiovisual needs, and attendee engagement. (Additional Cost)

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  • Set-up of registration process and attendee support services
  • Assist with guest room block management, room block utilization, and VIP guests
  • Consult on meeting space set-ups, session timing, program flow, and exhibitor logistics
  • Provide recommendations for banquet planning, including menus, food and beverage offerings and quantities, and service flow
  • Create program run of show with staff, speaker coordination, daily event checklist, and review logistical aspects from beginning to end
  • Assist in coordination of offsite components, including golf tournaments, tours, and activity programming

Onsite Event Resources

Expert advice to streamline onsite logistics; including attendee registration, accommodations, event functions, and overcoming operational challenges. (Additional Cost)

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  • Hotel and Venue 101 Training – education on best practices for working with operational staff to achieve a successful event outcome for group and attendees
  • Protocol for handling guest no-shows, last-minute cancellations, and attendee special requests
  • Provide recommendations regarding food and beverage adjustments, increases, and ensuring functions and service match contractual agreement and event orders
  • Resources to conduct daily pre-event walkthroughs and inspections of meeting rooms, food and beverage functions, and audiovisual/technology equipment and services
  • Troubleshooting onsite operational challenges and provide contingency planning support

Vendor Resource Management

Vendor sourcing guidance for audiovisual, catering, transportation, and branding. (Additional Cost)

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  • Recommend and advise on AV and production vendors to meet your technical needs
  • Provide guidance on selecting offsite food and beverage services for events
  • Consult on transportation logistics for farm tours, day trips, and group transfers
  • Offer expertise on exhibit setup, booth layout, and trade show planning
  • Guidance for branding, signage, and promotional materials that align with your event goals

Sponsorship Development

Expert guidance, strategies, and creation of custom sponsorship packages for agribusinesses and industry partners. (Additional Cost)

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  • Provide guidance on sponsor outreach strategies and relationships
  • Consult on effective integration of sponsors into event branding, programming, and attendee experiences
  • Recommend approaches for post-event reporting to measure sponsor ROI and engagement